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Booking Arrangements

Booking Arrangements

 Yuet Ming Auditorium / Studio 303 

  • Both venues are primarily for performance-based activities, and all applicants must demonstrate that their scheduled functions are of such a nature which justifies the use of the venues. 
  • Period Earmarked for HKU Students for Activities related to Arts and Culture:
    Yuet Ming Auditorium            March to April
      Studio 303             September to November
                March to April
  • CYMCC accepts booking applications in prior of the function date as below:      
 

  Yuet Ming Auditorium              Studio 303
Student Societies / Groups              9 months               6 months
Faculties / Departments              6 months               3 months
Non - HKU Organisations              6 months                   N.A
  • Applications made less than 2 months before the function will not be considered unless under exceptional circumstances
  • Applicants may submit up to 3 choices, in order of priority, of the booking period for their functions.
  • Applicants will be invited to discuss with the Cultural Centre management on matters related to their booking requests.
  • Applicants will be notified of the booking results at least 2 months prior to the date of function.
  • Technical support for the use of equipment / Audio Visual system / Technicians is to be provided by Learning Environment Services. Additional costs such as equipment and technicians might be applied. For further enquiries, please call 2859 2452.
  • For any enquiries regarding booking applications and venue management, please call 3917 1281 or email to cymcc@hku.hk.
 Scale of Rental Charges 

 Yuet Ming Auditorium
  Hirers            Rental Charges / 4-hour session
Student Societies / Groups               $1,000
Faculties / Departments               $3,000
Non - HKU Organisations               $4,000
     

 Studio 303

  Hirers            Rental Charges / 4-hour session
Student Societies / Groups               $500
Faculties / Departments               $2,000
  
  • There are 3 sessions in a day, i.e. 09:00 – 13:00; 14:00 – 18:00; 19:00 – 23:00, with meal break time 13:00 – 14:00 and 18:00 –19:00. The meal break time can be shifted subject to the schedule.
  • Overrun / Additional Charges will be imposed for the use of venue after the booking period. The overrun charges (for hourly rate) are as below:
        Yuet Ming Auditorium             Studio 303
Student Societies / Groups               $400               $200
Faculties / Departments               $1,200               $800
Non - HKU Organisations               $1,600               N.A.
  • For lecture-based activities such as seminars, symposium, screening etc, the booking can be made based on 1 session with maximum 2 additional hours. The additional hourly rates for different parties are shown above. The earliest booking time for the venue is 08:00. 
  • For venue reservation, full rental charges will be paid as deposit once the booking is confirmed.    
   Download of Documents / Forms          

Booking Arrangements