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Booking Information

Booking Arrangement Venue Rental Charges Technicians and Equipment

Booking Arrangement

Studio 303

  • Both venues are primarily for performance-based activities, and all applicants must demonstrate that their scheduled functions are of such a nature which justifies the use of the venues.
  • CYMCC accepts booking applications in prior of the function date as below:

    Studio 303
    Student Societies / Groups
    120 calendar days
    Faculties / Departments
    120 calendar days
    Non - HKU Organisations
    N.A.

  • The completed application form should be submitted to cymcc@hku.hk between 90 and 120 calendar days prior to the scheduled function. To download the application form and detailed information, please refer to Studio 303.
  • Starting from September 2025, all applications approved by CYMCC are required to pay an application fee of HK$500 to reserve the booking date and timeslot. The fee must be settled within 7 calendar days of CYMCC's confirmation of your booking. This fee is non-refundable and non-transferable. If the application fee is not received by the deadline, the booking will be released. Upon successful completion of the event, the application fee will be deducted from the total rental fee.
  • Applicants should submit all the supporting documents (rundown, promotional materials, props, or set list with dimensions) 45 calendar days before the scheduled function.
  • Bookings made more than 120 calendar days in advance and less than 90 calendar days are generally not accepted but will be considered on a case-by-case basis, depending on the circumstances. CYMCC reserves the right to decide whether to accept any advance or late booking.
  • Applicants will be invited to discuss with the Cultural Centre management on matters related to their booking requests.
  • Applicants will be notified of the booking results at least 30 calendar days prior to the date of function.
  • Technical support for the use of equipment / Audio Visual system / Technicians is to be provided by Learning Environment Services. Additional costs such as equipment and technicians might be applied. For details on the equipment and technicians’ costs, please refer to Technicians & Equipment.  For further enquiries, please call +852 3917 5122.
  • For any enquiries regarding booking applications and venue management, please call +852 3917 1281 or email to cymcc@hku.hk.

Cancellation Policy 

  • A confirmed booking may be cancelled without prior notice to the Hirer and without any refund of any fees paid if the Hirer uses Auditorium for the purpose other than that stated in the application form, or the Hirer changes the nature of the function, or the Hirer is in breach of any condition which the Management has specified when accepting the application for the booking. 
  • The venue cancellation policy applied to all reservations and all contracted events. 
  • Should there be any cancellation of the booking, Hirer should inform CYMCC at least 6 weeks prior to the commencement of the event via email to cymcc@hku.hk. Notice of cancellation given in writing more than 6 weeks prior to the hire date will incur no penalty and the booking charges will be reimbursed in full. 
  • Cancellation within 6 weeks prior to the event will incur the cancellation fee equal to 50% of rental charges. 
  • Cancellation within 72 hours prior to the event will incur the cancellation fee equal to 100% of rental charges. 

Booking Information