User Restriction

New User Restriction
(Applicable to bookings scheduled after November 2025 in the HKUFBS system)

User Type	Areas Available for booking	Minimum advance booking (Bookings must be made at least in advance.)	Maximum advance booking (Bookings can be made up to before the event date.)	Max. duration per booking	Max. booking hours at any time	Booking requires approval	Grace period
Individual Student	Music Room	3 calendar days	6 calendar days	2 hours	4 hours	No	30 minutes
Individual Student	Meeting Room		10 calendar days	3 hours	6 hours	Yes	30 minutes
Group Students	Coffee Lounge		10 calendar days	3 hours	3 hours	Yes	30 minutes
Student Societies	Multi-purpose Room		63 calendar days	13 hours	60 hours	Yes	30 minutes
	Coffee Lounge		10 calendar days	3 hours	3 hours	Yes	30 minutes
	Equipment/Furniture		63 calendar days	14 calendar days	N/A	Yes	One day
	Publicity Space	7 calendar days	67 calendar days	14 calendar days	N/A	Yes	One day
	Storage Area	7 calendar days	67 calendar days	14 calendar days	N/A	Yes	One day
Department (Charges are applied. Please refer to the Facilities or Equipment page for detailed information.)	Music Room	7 calendar days	67 calendar days	13 hours	Subject to availability, departments should email their booking requests.
	Meeting Room
	Multi-purpose Room
	Coffee Lounge			3 hours
	Equipment/Furniture			14 calendar days
	Publicity Space			N/A	14 calendar days	Yes	One day