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Resource Hub for registered Student Societies in HKU

Resource Hub for registered Student Societies in HKU




Types of Venues

Booking System / Primary Contact

Common areas booking

1.1 Open Spaces*

a. Venues managed by CEDARS

HKU Facilities Booking System

b. Venues managed by Estates Office

Submission of Proposal to CEDARS

c. Composite Building Foyer (managed by CCSO)

HKU Facilities Booking System

d. Sun Yat Sen Place / Haking Wong Podium

Submission of Proposal to CEDARS

1.2 Publicity Spaces

a. Venues managed by CEDARS

HKU Facilities Booking System

b. Venues managed by Estates Office

Submission of Proposal to CEDARS

Indoor venues booking

2.1 Central classrooms

Write to Examinations Office (roombook@hku.hk) to check availability first. 

2.2 Loke Yew Hall/ The Grand Hall/Yuet Ming Auditorium

1. Write to Examinations Office (roombook@hku.hk) to check availability first.

2. Download application form from Examinations Office .

3. For Loke Yew Hall booking, send the completed form to cedars@hku.hk to seek approval.

2.3 Activity Rooms inside Amenities Centres

Chong Yuet Ming Amenities Centre (online booking) / (contact)

Fong Shu Chuen Amenities Centre (online booking) / (contact)

Pokfulam Amenities Centre (online booking) / (contact)

2.4 Activity Rooms inside Composite Building (managed by CCSO)

HKU Facilities Booking System

Sports Facilities booking

3.1 Group/Student Societies

Centre for Sports and Exercise


* Some of the open/publicity spaces are managed by Estates Office and individual bookings from student societies would not be accepted. Hence, student societies have to submit applications via CEDARS (cedars@hku.hk).

* For bookings of 1.1, student societies have to submit event proposals for consideration.  For a and c, student societies have to upload proposal in HKU Facilities Booking System.  For others, please go for a step-by-step online form "Submission of Proposal to CEDARS".

Types of Resources

Primary Contact

Funding for student activities

1.1 Funding Allocation to Registered Student Societies

CCSO

1.2 Grants to Student Societies

CEDARS

1.3 Other funding for service project/student project/education programme

CEDARS

Equipment

2.1 Equipment managed by CCSO (e.g. cable cover, marquee, tables, chairs, step platform, etc.)

HKU Facilities Booking System

2.2 Equipment managed by Amenities Centres (e.g. tables, chairs, music stands, projector, green gowns, black gowns, etc.)

Please contact Centre staff of Chong Yuet Ming Amenities Centre (contact)

Please contact Centre staff of Fong Shu Chuen Amenities Centre (contact)

Please contact Centre staff of Pokfulam Amenities Centre (contact)

2.3 Audio visual Equipment

Learning Environment Services

2.4 Audio-Visual Support Services (Chargeable Services)

Learning Environment Services (GROUP-ITS-AVSUPPORT@hku.hk)

Bulk Email Request (Guidelines)

Online Form - Bulk Email Service for Student Societies

Supporting Document for Booking of External Venues

Send Email to CEDARS (cedars@hku.hk)

Notice Boards managed by CCSO

CCSO

Mail Collection Service

CCSO

Accommodation for organizing orientation camp

Summer Letting of Halls

CEDARS (cedars.housing@hku.hk)

Kadoorie Centre

Kadoorie Centre Reservation Request Form

The Swire Institute of Marine Science

The Swire Institute of Marine Science (swims@hku.hk)

Car Parking

Parking E-coupon

CCSO

Car Parking for Visitors

Estates Office