Mass Email Policy
Mass Email Policy
2. Activities with the inclusion of appeal for donation for NGOs and recruitment of student helpers/volunteers for other HKU departments should be avoided. Publicity of these events and activities could be made through the bulletin board/e-newsletter.
3. Except for Careers and Placement who can send one daily job summary on top of one mass email, all other sections should only send one bulk mail per day.
4. A maximum of two emails could be sent for each event or activity. The second email promoting the same activity should be highlighted as a reminder or have a modified content.
5. CEDARS central email account would primarily be used only for major CEDARS events such as those requiring soft team set up.
6. Sections should refrain from using other team's bulk mail quota.
7. Bulk mails targeted for students might not need to be sent to staff if they are to be included only on good-to-know basis.
8. Contacts for further enquiry on the event and the name of the Section should be included in the email.
9. E-newsletter would remain to be distributed on a weekly basis.
(Highlighted in red were arrangements agreed at D-meeting on June 2015)